How to Tell You Need Your First Virtual Assistant

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Hey there! Time for your outsourcing tip of the week. This is an easy one. Many people hesitate about hiring their first virtual assistant because they think, I don’t have the money for that, I don’t have the time to train this person. It’s actually valuable, though, to view that person as an investment rather than as an expense. 

Watch the latest video from my YouTube channel, Freelance Freedom, or read on below to learn more about how to know when it's the right time to hire your first virtual assistant.

I have been outsourcing for several years now. I have built a team of virtual assistants, designers, online business managers and other virtual team members that I love working with. But I understand if you are in the position of thinking, I can't afford that just yet, I am not sure if it's time for me to hire a VA.

But how do you know when it is time to hire your first VA?

 

You Have Consistent Revenue

You have consistent money coming in or you know that committing a portion of it to your Virtual assistant every single week or month is going to be beneficial to you.

Do you have consistent revenue and the money side of things is growing but you have a shortage of time? This is a key flip in your business where it becomes less about generating the money and more about figuring out how to make the most of your time and get some of your time back. That's when it's time to hire a virtual assistant.

 

You’re Overwhelmed

Your business is booming, but it's scaling at such a pace that you personally can’t keep up with it.

You are not able to finish your to-do list every single day. You're finding yourself overwhelmed, stressed out, and frustrated.

Those are key signs that it's time to hire your first virtual assistant, especially if you've got the rolling to do list -- everything keeps moving to the next day.

People who outsource to virtual assistants regularly pass off tasks that they don’t have time to do, they don't have the expertise to do, or they don’t want to learn how to do.

The truth is that doing every single task in your business is very ineffective. You're probably not as good at it as a virtual assistant who does it all day, every day.

There are certain things in your company that make you money. Perhaps it's sales calls, creating content, or marketing. Other aspects, like administrative tasks inside your business, might actually be slowing you down and making it harder for you to grow your company effectively.

If you are feeling frazzled every single day, that’s an indication that you've got too much on your plate. All of these different tasks are taking up a lot of time in your brain that could better be spent doing other tasks that drive your business forward. You should not and cannot be doing everything in your company. If you’re trying to do everything and feeling overwhelmed, that’s a sign you should hire your first assistant.

 

A Virtual Assistant is an Investment

A virtual assistant truly is an investment rather than an expense because they are helping you to leverage your time and also getting things done for you so it's as if there are 10 different versions of you when you are working with several different virtual assistants.

Even your first VA taking a couple of tasks off of your plate and freeing up a few hours every single week can be beneficial. You should be able to see the returns on that after you've made the commitment to train them a little bit.

You’ll make mistakes along the way. You'll hire people who don't work out, you'll have VAs who come on your team who leave, you will have breakdowns in instructions and some missed deadlines -- that's just a fact of doing business and working with a team.

Now, most of the breakdowns between clients and virtual assistants fall to the responsibility of the clients because of poor instructions or bad hiring. Be aware that you could be at risk for making these mistakes. Put in place systems that will help prevent you from hiring the wrong person or not giving good enough instructions so the person gets confused and overwhelmed.

The more you become a leader and view it as your role to be the driver of the ship rather than the person who does all the things (some of them not very well), the easier it will be to scale your business and build a team of people you can trust.

But, what a world of change it is when you hire your first VA. You will start to love outsourcing when you see the time that a VA will free up, so you can focus on more important things in your business.

Overwhelmed and ready to hire your first virtual assistant? Check out my free guide with more than 70 different tasks that can be outsourced to a virtual assistant.